Notice of Debt Management Software Request For Proposals
October 28, 2025
The Massachusetts State College Building Authority (the Authority) is issuing this RFP to solicit proposals from firms (“Respondents”) that have the capability to supply, deliver, install, train, and maintain: (A) debt management software, (B) GASB 87 reporting and analysis software, and (C) post issuance compliance/private activity analysis software solutions as described in Section III, Scope of Services. The Authority is also interested in any additional capabilities including but not limited to rate setting/budgeting, multi-year capital planning with multiple funding sources including cash reserves, etc. The Authority is seeking proposals from qualified software application providers for a fully developed, established, and comprehensive software application suite and reporting solution designed for managing and administering tasks associated with the issuance and maintenance of municipal bonds, trustee-held fund accounting, general accounting operations related to bonds and GASB 87, compliance management and financial reporting. The Authority intends to implement a Commercial-Off-The-Shelf (COTS) software solution and to limit customizations made to the base application(s). The Authority seeks a system that includes easy-to-use reporting tools that will enable end users to access and utilize information without requiring programmer support and facilitates the development of functional experts within Authority staff.
Respondents should be experienced in municipal bond financial management, accounting, and reporting practices and have a comprehensive knowledge of the software application(s). The Authority would like to maximize process automation by providing a comprehensive and feature-rich software application solution in accordance with the terms and conditions set forth in this RFP. The Authority seeks a software vendor that will continually enhance the proposed solution(s) to support industry best practices and requirements for public authorities, agencies and municipal governments, and the Authority encourages Respondents to describe the ways in which their software adheres to current bond issuance and sound financial accounting practices. The Authority utilizes Sage 300CRE for financial accounting and construction project management and Respondents are encouraged to demonstrate any integration capabilities and efficiencies of utilizing their proposed solution(s) in coordination with the Authority’s utilization of Sage.
The Authority may select more than one vendor as part of this selection process, and Respondents are requested to specify which services they are seeking to provide as part of their response to Section V 1, and to clearly communicate what category, or categories, of the Scope of Services the Respondent’s solution has the capability to address.
The term of the engagement for services shall be up to five years (beginning February 2026) with an option to be exercised at the discretion of the Authority to extend the term of engagement for three additional years. The Authority reserves the right to terminate the contract at any time with thirty (30) days written notice.
Respondents interested in being considered by the Authority should submit their proposal and supporting information, together with a Disclosure Statement (see Attachment 1), Certification Form, and Commonwealth Terms and Conditions, no later than 2:00 PM on November 18, 2025, electronically to Laura Croteau via email at the following address: lcroteau@mscba.org.
More Information
Supporting document
|
